Void Check Procedures

VOIDED CHECKS - SAME MONTH
When checks are voided through the LifeCare Plus Accounts Payable system during the same month in which they were entered, the system will return the invoice to "Open Accounts Payable" waiting for payment. From there the user should answer the question: Are we going to pay this invoice?

• YES - The user will need to reselect this invoice for payment as a computer generated check (Invoice Payment Selection) or enter as a manual check if applicable (Manual/Void Check Entry).
  
  
• NO - The user will need to cancel the invoice by inputting an offsetting credit invoice through Payable Invoice Maintenance and then updating the reversing invoice through Daily Payable Invoice Register.
  
  After entering and updating the reversing invoice, the user should proceed to Invoice Payment Selection and cancel both the original and the reversing invoices by using option Payment Selection, Cancel Debit/Credit Invoices.
  
  Note: If the user opts to use the original invoice number he/she may wish to enter it as invoice #xxxxCR for the correction. This will serve as a flag on the history that a correction was made.

VOIDED CHECKS - PRIOR MONTH
When a check from a previous month is voided using option Manual/Void Check Entry, the user will need to manually input all of the check/invoice information. Because the data is not stored in the current month, it will not automatically be updated by entering the check number. In addition, the system will not accept a check date that is earlier than the current processing month. As a substitute, the user can use either the first day of the current month or the day that the void is being processed.

After entering check, vendor, and invoice info the user will be required to input the expense account General Ledger number(s) that the invoice was originally charged against. This will post a credit to that expense account. The debit will be to the cash account.

LifeCare Plus will NOT put this invoice back into open payables. If you wish to pay this invoice, it should be re-input in Payable Invoice Maintenance and updated through option Daily Payable Invoice Register. The user can then either select the invoice for payment with computer generated checks (Invoice Payment Selection) or enter it as a manual check (Manual/Void Check Entry). If the user does not wish to pay this invoice, no further work is necessary.

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